Recruitment Privacy Notice
Mansfield Solicitors & Advocates Limited is committed to protecting the privacy and security of your personal information. This Privacy Notice outlines how we collect, use, and protect personal data during our recruitment process, in accordance with data protection laws, including the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable laws.
What Information We Collect
During the recruitment process and in connection with your application for work with us, we may collect, store, and use the following categories of personal information:
- Information you have provided to us in your curriculum Vitae and covering email/letter and application form
- Identification data (e.g., name, date of birth)
- Contact details (e.g., email, phone, address)
- Employment history and qualifications
- Professional memberships
- Interview notes and any information you provide to us during an interview
- References and background checks (including criminal records, where applicable and lawful)
- Right to work documentation (e.g., passport, visa)
We may also collect, store and use special category data or more personal information (e.g. health/disability data for adjustments, diversity data, criminal record) if you provide it voluntarily or where we are legally required to do so.
- How We Collect Your Data
We collect your personal data from the following sources:
- You directly (e.g., application forms, interviews)
- Recruitment agencies
- Public professional profiles (e.g., LinkedIn)
- Your named referees
- Background check providers
- Data from third party publicly available sources. For example, SRA and professional memberships.
- Why We Use Your Personal Data
We process your data:
- To manage the recruitment process and assess your application, skills, qualifications, and suitability for the role
- To communicate with you throughout the recruitment process
- Comply with legal or regulatory requirements (e.g. SRA compliance, right to work checks)
- To maintain diversity and equal opportunity monitoring (where applicable and anonymised).
- Keep records related to our hiring processes
- To keep your application on file for future roles (only with your consent)
Our lawful bases include:
We process your personal data on one or more of the following legal bases:
- Your consent
- Necessary for taking steps prior to entering into a contract of employment
- Our legitimate interests in managing recruitment
- Compliance with legal obligations
- Who We Share Your Data With
We may share your data with:
- Internal staff involved in recruitment
- Recruitment agencies
- Background check providers
- Referees
- Legal or regulatory bodies, if required
We ensure any third parties handle your data with the same level of protection and confidentiality.
- Data Retention
We will retain your data for up to 6 months after the recruitment process concludes unless:
- You are successful (in which case your data will become part of your employee record)
- You consent to us retaining your information for future opportunities (optional)
- We are required to retain it longer by law
- Your Data Protection Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate or incomplete data
- Request erasure of your data
- Object to or restrict how we process your data
- Withdraw consent where processing is based on consent
To exercise any of your rights, please contact our Data Protection Officer.
If you are offered and accept a position with the Firm, your personal data will then be processed in accordance with our Employee Privacy Notice, which you will receive at the start of your employment. This notice explains how we handle your personal data during your employment, including payroll, benefits, performance, health, disciplinary records, and compliance with legal and regulatory obligations.
Contact and Complaints
If you have questions or concerns about how we handle your personal data, please contact our Data Protection Officer.
If you believe that we have not complied with your data protection rights, you can complain to the Information Commissioner at www.ico.org.uk